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Below is a comprehensive list of all of the features IntelliWiki offers and upcoming features we plan to release. Try them out as you read with a free install to your Teams!


Library of keyboard shortcuts under the help menu

Search wikis by their title or content

Soft delete a wiki when deleting

Ability to restore recently deleted wikis

Export a wiki as a .zip

Export all pages as HTML or PDF

Rename a wiki

Dark mode (auto-themed based on your Teams theme)

You can search, highlight, and even find and replace text on the page. To search content across all of your Wiki’s pages, you must search in the personal IntelliWiki app on the sidebar of Microsoft Teams. Under “More Apps Installed,” find IntelliWiki, and it will open a window to search content across all wiki pages that you have available.

Import a Default Teams Wiki

IntelliWiki aims to make maintaining a knowledge base simple. When adding a wiki to your team, instead of creating a new wiki, or adding an existing wiki, select “Import Teams Wiki.” All the default wikis in a channel will be imported as pages into an IntelliWiki.


Page nesting

Reorder or duplicate wiki pages in the pages sidebar

Move a wiki page to another wiki using the pages sidebar

Soft delete a page using the Pages sidebar

Page printing with optimized formatting

Export a wiki page and its children as a .zip

Export the page as HTML or as a PDF

Shareable via links

Revision History

As changes and updates are made to the pages, IntelliWiki auto-saves the work being done. You can see who has made recent changes and even revert to older document versions as needed with revision history.

Recycle Bins

To manage deleted pages, click on the options section of the page list (top-left on the toolbar) to view your recycling bin.

All deleted pages are stored for 180 days to be recovered if needed. After 180 days, pages are permanently deleted. You can also permanently delete pages manually.


Basic text editing and formatting

 - Bold
 - Italics
 - Strikethrough
 - Headings 1,2,3…
 - Quote blocks
 - Highlighting

Code block and code snippet support


Indent and outdent for list items (auto-formatting)

Multilevel lists (auto-formatting)

Indent and outdent for non-list text

Image upload via

 - Drag and drop onto a page
 - Pasting onto a page

Image resizing

Spell check in the Teams application

Text Editing

To help your collaboration further, you can change and control the appearance of your wiki content with text editing options. These options include bold, italics, strikethrough, underline, bulleted lists, numbered lists, paragraph settings, three heading levels, copy and paste, and shortcuts for all these features. You can also highlight text within the document for an added level of organization. IntelliWiki also supports spell check and an English dictionary spell check. The shortcut “Ctrl + Enter” will exit you from the code snippet or block when using code and code block.


Tables can be added and used in your wiki to provide another level of organization. After adding a table, the default insert is a 2×2 table. Using the floating icons, you can delete the table, add rows and columns before and after the cursor, and delete rows and columns. The table will auto-size to fill the entire page, but you can resize the rows and columns to fit your needs. If you delete one cell in a row, the remaining adjacent cells will merge; deleting all cells in a row removes the row.

Support for Markdown Types

Markdown is a lightweight markup language designed to format text in a plain text editor. IntelliWiki uses Markdown for text editing, similar to Microsoft Word. See the list of supported markdown syntax within IntelliWiki.


Wiki Roles:

Team Owners
  - Full access

Wiki Creator
  - Modify content, Delete wiki

Team Members
(one of the following roles set by the creator or team owner)
  - Modify content, permanently delete pages
  - Modify content only
  - Read-only access
  - Free user read-only access
   (Applies to free trial or unsubscribed users)

Inline comments

Replying to inline comments

Collaborative Editing

Collaborative editing allows multiple people to work simultaneously on the same page. While editing the page, you can see the other users actively making changes to the page in real time.


To unify your knowledge base, you can insert an @Mention of a user, page, or document within your wiki page. To use any of the @Mention functions, type “@” and the dropdown will give you the option to select users, pages, or files in one list.


When you mention a user, the wiki will notify them so that they can see where they were mentioned. This is useful in scenarios that require the expertise of a specific team member or the review and approval of a manager.


You create a link from one page within a wiki to another when you mention a page. This is useful for creating a table of contents or linking discussions or information from different pages for reference. When mentioning a page, you are linking to the entire page mentioned.


You can mention files on the wiki page. Files mentioned must be uploaded to Teams beforehand, but they can be mentioned by scrolling to the bottom of the @Mention drop-down and selecting the file or by searching for the file name or file type. Once mentioned, a file that is clicked on will open in a separate tab through Microsoft SharePoint.

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