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IntelliWiki Advanced Features

IntelliWiki offers collaborative editing and revision history, search and text editing, and other organizational tools. Learn more about them here.

Collaborative Editing

Collaborative editing allows multiple people to work simultaneously on the same page. While editing the page, you can see the other users actively making changes to the page in real-time.

IntelliWIki Collaborative Editing
IntelliWiki revision history

Revision History

As changes and updates are made to the pages, IntelliWiki auto-saves the work being done. You can see who has made recent changes and even revert to older document versions as needed with revision history.


To unify your knowledge base, you can insert a @Mention of a user, page, or document within your wiki page.  To use any of the @Mention functions, type “@” and the dropdown will give you the option to select users, pages, or files in one list.

IntelliWiki mentions


When you mention a user, the wiki will notify them so that they can see where they were mentioned. This is useful in scenarios that require the expertise of a specific team member or the review and approval of a manager.


You create a link from one page within a wiki to another when you mention a page. This is useful for creating a table of contents or linking discussions or information from different pages for reference. When mentioning a page, you are linking to the entire page mentioned.


You can mention files on the wiki page. Files mentioned must be uploaded to Teams beforehand, but they can be mentioned by scrolling to the bottom of the @Mention drop down and selecting the file or by searching for the file name or file type. Once mentioned, a file that is clicked on will open in a separate tab through Microsoft SharePoint.

Import a Default Teams Wiki

IntelliWiki import default teams wiki
IntelliWiki search bar
IntelliWIki search across all wiki pages

The search bar is found by clicking on the search icon in the toolbar. You can search, highlight, and even find and replace text on the page. To search content across all of your pages, you must search in the personal IntelliWiki app on the sidebar of Microsoft Teams. Under “More Apps Installed,” find IntelliWiki, and it will open a window to search content across all wiki pages that you have available.  

Text Editing

To help your collaboration further, you can change and control the appearance of your wiki content with text editing options. These options include bold, italics, strikethrough, underline, bulleted lists, numbered lists, paragraph setting, three different heading levels, copy and paste, and shortcuts for all these features. You can also highlight text within the document for an added level of organization.  The highlighting has been formatted to allow users to see the text in light and dark mode. IntelliWiki also supports spellcheck, and an English dictionary spell-check. The shortcut “Ctrl + Enter” will exit you from the code snippet or block when using code and code block.

IntelliWIki text editing
IntelliWIki tables


Tables can be added and used in your wiki to provide another level of organization. After adding a table, the default insert is a 2×2 table. Using the floating icons, you can delete the table, add rows and columns before and after the cursor, and delete rows and columns. The table will auto-size to fill the entire page, but you can resize the rows and columns to fit your needs. If you delete one cell in a row, the remaining adjacent cells will merge; deleting all cells in a row removes the row.

Recycle Bins

To manage deleted pages, click on the options section of the page list (top-left on the toolbar) to view your recycling bin. 

All deleted pages are stored for 180 days to be recovered if needed. After 180 days, pages are permanently deleted. You can also permanently delete pages manually.

IntelliWiki recycle bins
Cartoon of documents

Support for Markdown Types

Markdown is a lightweight markup language designed to format text in a plain text editor. IntelliWiki uses Markdown for text editing, similar to Microsoft Word. See the list of supported markdown syntax within IntelliWiki.

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